Effective Date: 26<sup>th</sup> September 2026
HSE is committed to protecting the privacy and security of information collected through the HSE System (“Application”).
This Privacy Policy explains how we collect, use, store, and protect information when you use our Application.
1. Information We Collect
The HSE System may collect the following information:
User name, employee ID, email address, and contact details.
Employee and organizational information required for HSE activities.
Health, safety, and environmental incident information submitted through the system.
Inspection, audit, training, and compliance records.
Documents, photographs, and attachments uploaded by users.
Login and system activity information.
Device and technical information required for application security and functionality.
2. How We Use Information
The collected information may be used to:
Provide and manage HSE system functionality.
Record and manage incidents, inspections, audits, and safety observations.
Monitor training and HSE compliance.
Generate HSE reports, dashboards, and statistics.
Manage corrective and preventive actions.
Send notifications and system-related communications.
Maintain system security and prevent unauthorized access.
Improve the functionality and performance of the Application.
3. Information Sharing
We do not sell or rent personal information to third parties.
Information may be accessed by authorized employees, administrators, service providers, or other authorized parties only when required for legitimate business, operational, security, or legal purposes.
4. Data Security
We take reasonable technical and organizational measures to protect information against unauthorized access, alteration, disclosure, or loss. Access to HSE information is restricted based on user roles and permissions.
5. Data Retention
Information is retained for as long as necessary to fulfill the purposes described in this Privacy Policy, meet business requirements, and comply with applicable legal and regulatory obligations.
6. User Account and Data Deletion
Users may request deletion of their account and associated personal information, subject to applicable legal, regulatory, contractual, and business retention requirements.
To request account or data deletion, please contact:
Email: [Privacy/Support Email]
7. Cookies and Tracking
The Application may use cookies, session technologies, or similar mechanisms where necessary for authentication, security, and application functionality.
8. Children's Privacy
The Application is intended for authorized employees and business users and is not specifically directed toward children.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be published through the Application or the designated Privacy Policy webpage.
10. Contact Us
If you have any questions regarding this Privacy Policy or the handling of your information, please contact us:
Company: [Company Name]
Email: [Privacy/Support Email]
Website: [Company Website]
By using the HSE System, you acknowledge that you have read and understood this Privacy Policy.